Suppliers

Suppliers is the list of the people and companies you buy from — and the history of every order you place with them, from the sample to the last unit received.

The suppliers list

The list shows ID Suppliers, Full Name, Phone Number, Category, City & Address and Bank & RIB. Search, filter by category, and Export the list.

Click Add Suppliers to create one: name, phone, category, city and address, bank and RIB. Categories: Wholesale, Retail, Manufacturer, Logistics, Packaging, Raw Materials, Service Provider and Other.

Supplier console

Click a supplier to open its console, with three tabs:

• Details — contact and bank information, Call Supplier, Export Data.
• Orders — the product orders placed with this supplier.
• Invoices — what you owe and what you paid.

Supplier orders

In Orders, click New Order: choose the product (its sizes and colors are filled in), the quantity, an optional Add Product Photo, the status and an internal note, then Add Order. Orders are split between Progress and Completed.

Typical statuses are Waiting for Sample, Inventory in Progress, Pending The Rest, Completed and Not Completed. Use Change Status to move an order forward — only progressive moves are allowed, and every change is kept in Status History with its note.

Receiving the goods

When goods arrive, change the status and record what you received:

• Choose the Warehouse the goods go into.
• Add the quantities per color and size (Received Items Breakdown). The card shows Already Received, Receiving Now and what Will Remain.
• Pending The Rest records a partial delivery (Partial: N units remaining); Completed asks you to document all remaining units in the Order Completion Summary to close the order.

The received quantities are added to the warehouse stock automatically and logged in the warehouse’s audit log — see Warehouse details.

Product defects

In Product Defects, click + Add New Defect to record a quality problem with a description and a photo. Defects stay attached to the supplier order so you can discuss them with the supplier.

Supplier invoices

The Invoices tab tracks each supplier invoice: Total, Paid, Remaining and a status (Fully Paid, Partial Payment, Unpaid). Click + Add Payment to record a payment (the amount can’t exceed what remains); every payment appears in Payment History. The totals at the top show Total Invoice, Total Collected and Remaining Balance.